Wedding Planning Essentials: 10 Tips for Successful Wedding Budget Management

wedding budget management tips

I don’t think I’d be the odd woman out if I said that wedding budget management is not fun. In fact, it’s a major pain. But it’s also an absolute necessity, a top priority in the wedding planning process. As difficult as it is to muddle through the business of managing your wedding spend, it would be downright impossible without a guiding framework. And we’re not talking about anything fancy. Just an outline of the total amount you’re able and willing to dish out, and how you want to allocate those dollars. So in the spirit of a fresh week and getting things off on the right foot, we’re sharing our list of top tips for successful wedding budget management.

Tip #1. First Things First

This may seem obvious but it’s so critical that it’s worth the mention, and the top spot. Setting your wedding budget should be the first thing you do when you set out on the wedding planning journey. Before you book anything, before any of the planning stress sets in, before you even set a date, your first task should be to sit down and map out your maximum total spend.

Tip #2. Where to Start

wedding reception venue

You may be in complete agreement that a budget is essential, but theory isn’t worth much unless put to practice. And here’s where most couples get stuck. They want a controllable budget. They just aren’t sure how to set one. The short answer is that there is no magic formula applicable across the board. Every couple’s budget is bound to look different. There is however a pretty solid rule of thumb you can go by: take your projected venue / reception spend, double it, and the result is an estimate for total average spend.

Tip #3. Be Realistic

dove release

When setting your budget, and throughout the entire planning process, remember that everything comes with a price tag and unless you have an infinite budget, you can’t have it all. You may find it helpful to list out your ‘must haves’, the event details that matter most to you, and your ‘nice to haves’, the extras that you can do without if necessary. For example, a dove release is lovely but not an essential element of a meaningful ceremony. Leave the booking of the extras to the tail end of your planning/spend, and be prepared to make compromises if necessary.

Tip #4. Team Work

Tips 1 to 3 make for a solid wedding budget foundation but unless worked through by both bride and groom, cracks are inevitable. Make sure you’re both comfortable with the total spend set out, and that your list of ‘must haves’ is a shared one. If not, you may find yourself in a tough situation later on down the wedding planning road, at a time where changes aren’t easily made.

Tip #5. Less is More

The number one, fail-safe way to stretch your total spend is to reduce your guest count. It’s simple math. The same total spend will do a lot more for a group of 50 versus for an event hosting 150. And although it may seem like common sense, the challenge arises when tradition, culture and overall community are taken into consideration. So although it’s an easy  concept to understand, it’s a lot harder to put into practice, but an important consideration for budget management nonetheless.

Tip #6. Bring on a Pro

Potentially the most challenging aspect of wedding budget management is the time it takes to get it right. The easiest way to ensure you get it right from the get go, and that you stay on track, is to enlist the help of a professional wedding planner. An experienced planner can handle the process on your behalf, based on the parameters you set together.

Tip #7. Cut Backs

 

Next to your reception venue budget (including food and beverage), floral expenses are likely to be next in line for highest potential spend. Depending on your overall budget and your ‘must haves’, you may find you have to make major cut backs to meet your bottom line. One way to make the cut without impacting on overall ambiance is to replace floral arrangements with a flood of pretty candlelight.

Tip #8. The Time Factor

To aid in spend management, don’t be afraid to ask your wedding vendors for  payment plans. Most would be more than willing to accommodate you with a well spaced out schedule that helps to avoid an influx of major spend all at once. But be prepared to make all final payments approximately two weeks prior to your wedding day.

Tip #9. DIY it

diy decor

What’s the easiest way to control the cost of a given aspect of your event? Do it yourself. Granted, not all aspects of a wedding can be DIY’d, but those that can are guaranteed to bring down spend. That said, make sure to leave yourself enough time to manage whatever parts you’re taking on, and never do it alone. Now’s the time to turn to a wedding planner, your bridesmaids, and close family members.

Tip #10. Check In

When it comes to a budget, there’s no such thing as too much checking in. The budget management process is a constant one, which should be updated with every single spend as it happens, so it doesn’t get missed. And always remember that nothing, other than your bottom line, is set in stone. So shuffle around on an as needed basis.

Speaking of DIY’ing it

Join us every Wednesday for our DIY Wedding Wednesday posts, where we show you creative ways to personalize your event while stretching your wedding budget.

xoxo.

kasia-signature

The Roundup: 5 DIYS to Try This Weekend

diy round up

Every Friday and/or Monday I have the pleasure of spending the day in the studio, creating and shooting a DIY for the upcoming Wednesday Blog post. I get to play with fun tools, fresh blooms and of course some great Weddingstar products. And I enjoy pulling together each and every creation. More importantly though, I’m so thrilled to see that all you lovely Details Blog readers seem to enjoy them just as much as I do. We officially launched DIY Wedding Wednesday back in February of this year and ever since then fan engagement with the Blog has only seen upward growth. So thank you for that!

Just in case you missed out on any DIYs you may want for your wedding day, for today’s post I’m rounding up the Top 5 most popular DIYs of the year. And with the weekend upon us, there is no better time to get to some crafting!

#1. The Fabric Flower Chair Back

Pretty up your bride and groom chairs or line your ceremony aisle with these fabric flower beauties. Get the look here.

diy fabric flower chair back

#2.  Ceremony Confetti Cones

Forgo the rice for your ceremony send off toss and upgrade to preserved petals for the loveliest of ceremony details. Get the look here.

diy confetti cones

#3. Glittered Tealight Holders

Add a touch of glitter and gold to your wedding day with these easy to do decorative accents. Get the look here.

gold glittered tealight holders

#4. Personalized Hand Fans

Pamper your guests with this impressive and inexpensive outdoor wedding must have. Get the look here.

diy personalized hand fans

#5. Prettied Up Paper Table Numbers

Transform simple paper table numbers into customized papier perfection with this budget friendly how-to. Get the look here.

diy paper table numbers

Fresh Thinking

As thrilled as we are that you love our ideas, that doesn’t mean we don’t want to hear yours. If you have a DIY idea you’d like us to try, don’t be shy, leave us a comment on the blog! We will try our hardest to make them happen.

xoxo.

kasia-signature

Wedding Planning Essentials: Making a Statement {On a Budget}

decorative wedding props

There seems to be a silly little misconception floating around in the world of weddings that in order to have a gorgeous event you need a huge budget. In actuality, nothing could be farther from the truth. While having a substantial chunk of change to put towards wedding day decor might make things easier, it definitely isn’t the only route to creating beautiful ambiance. It just takes a little bit of strategic designing. Today I’m sharing one of my favorite tricks of the trade to getting the look without spending a fortune, the use of decorative props. 

Props come in many different shapes and forms, colors and designs, but they all do the same thing. They all act as unexpected extra touches of pretty that go miles and miles in their impact. Through selective use in choice spots props take a wedding design to the next level, acting as statement pieces without breaking the bank. Some of my personal faves? Decorative drawers and boxes, because of all their creative potential. And when you see them in use you’ll instantly know why. Be prepared to get inspired! 

On Display

Looking to add dimension to your Greeting Table display? Whether it’s purely for decorative flair or to serve double duty to hold items your guests will use, like wish cards for example, this vintage design display drawer is the ideal finishing touch.

vintage wedding inspiration - wedding table vintage display prop

Storage Space

Arguably the prettiest storage box I’ve ever seen! Fill with flowers, favors, or just about anything else you like. Place in an area where all can appreciate and let the decorative details of this vintage inspired drawer do all the rest.

decorative props - vintage drawer style box vintage drawer centerpiece

New Heights

Opting for small low arrangements to save on cost? No need to sacrifice impact. Give your Head Table centerpiece a little boost by elevating it with the loveliest of risers.

shabby chic floral centerpiece

Want More?

Check out all the newest decorative accents in the New Arrivals section of Weddingstar.com.

xoxo.

kasia-signature